Useful Email Etiquette Tips
The Trust Factor Trust is one of the most difficult things to earn and in the case of email, trust is an important issue.
Trust has to be earned and there is only one way to do so - that is by proving to your recipient that you are worthy of their confidence.
Using appropriate email etiquette is a good way to establish trust and confidence with your clients.
It's highly probable that the kinds of email messages that are getting the lowest open rates today are the ones that are poorly written with little regard to email etiquette on the sender's part.
It is important to be very professional in writing emails.
Fortunately, etiquette for email is something that can be learned by anyone who wishes to improve the quality of their email communication.
Sending Emails Email etiquette is actually very simple - it's a matter of paying attention to the details and applying best practices to gain trust.
Before you click the "send" button, first check if your email has a courteous opening greeting and closing.
Ensuring that you have a good opening and closing statement will make you appear more credible to the reader.
It also means that you respect your recipient and that you are sincere about your intention.
Next is to be sure to address your recipient properly by spelling their name right and mentioning their corresponding title correctly as well.
Always remember that when your email has a lot of spelling and grammatical errors, the impression that your recipients will have will always be a negative one.
Formatting Emails As we mentioned, the key is in the details.
This means that your email format must be organized and readable.
When considering the format of your email, make sure that you refrain from using words in all CAPS.
As you know, capitalized words mean that you are shouting.
Also, when formatting your email, try to use readable fonts so that your message will be well understood.
As much as possible, avoid using patterned backgrounds since they can be distracting.
Although we all love using emoticons, it is advisable that we use them sparingly.
It's far better to choose to express what you are feeling by finding the right words to represent your current state of mind.
These simple tips will help in preventing having your email sent straight to trash.
Attaching Files Practice good email etiquette when sending documents, pictures and videos, by compressing them or zipping them.
That way, you make it easy for your recipients to download the sent files.
Compressed files are smaller in file size.
Thus, they are easier and faster to download compared to uncompressed raw files that can take hours to download.
Another common issue regarding attached files is safety.
When attaching files, make sure that your attached document is free from viruses and harmful programs.
Nothing could be more embarrassing than sending a virus infected file to your client.
Not only will your client be upset, they might even avoid you in the future because of that single careless mistake.
Trust has to be earned and there is only one way to do so - that is by proving to your recipient that you are worthy of their confidence.
Using appropriate email etiquette is a good way to establish trust and confidence with your clients.
It's highly probable that the kinds of email messages that are getting the lowest open rates today are the ones that are poorly written with little regard to email etiquette on the sender's part.
It is important to be very professional in writing emails.
Fortunately, etiquette for email is something that can be learned by anyone who wishes to improve the quality of their email communication.
Sending Emails Email etiquette is actually very simple - it's a matter of paying attention to the details and applying best practices to gain trust.
Before you click the "send" button, first check if your email has a courteous opening greeting and closing.
Ensuring that you have a good opening and closing statement will make you appear more credible to the reader.
It also means that you respect your recipient and that you are sincere about your intention.
Next is to be sure to address your recipient properly by spelling their name right and mentioning their corresponding title correctly as well.
Always remember that when your email has a lot of spelling and grammatical errors, the impression that your recipients will have will always be a negative one.
Formatting Emails As we mentioned, the key is in the details.
This means that your email format must be organized and readable.
When considering the format of your email, make sure that you refrain from using words in all CAPS.
As you know, capitalized words mean that you are shouting.
Also, when formatting your email, try to use readable fonts so that your message will be well understood.
As much as possible, avoid using patterned backgrounds since they can be distracting.
Although we all love using emoticons, it is advisable that we use them sparingly.
It's far better to choose to express what you are feeling by finding the right words to represent your current state of mind.
These simple tips will help in preventing having your email sent straight to trash.
Attaching Files Practice good email etiquette when sending documents, pictures and videos, by compressing them or zipping them.
That way, you make it easy for your recipients to download the sent files.
Compressed files are smaller in file size.
Thus, they are easier and faster to download compared to uncompressed raw files that can take hours to download.
Another common issue regarding attached files is safety.
When attaching files, make sure that your attached document is free from viruses and harmful programs.
Nothing could be more embarrassing than sending a virus infected file to your client.
Not only will your client be upset, they might even avoid you in the future because of that single careless mistake.
