Simpler Approach to Data Management
Data and Records Management refers to storing, manipulating, fetching and transmitting data and information. Traditionally data and information was stored in papers and arranged in files and folders. With recent advancements in information technology enterprise data is now stored and managed in computer-based database management systems.
Databases are proven efficient and space-saving IT tool. The multitude of options available makes them even more desirable. The process of storing and working with data and information in a database is different from that of data stored in paper, files and folders. Database management requires experts who are specialized in working with a particular database tool. There are many database management systems abbreviated as DBMS. Some examples of DBMS are SQL Server from Microsoft, Oracle RDBMS, DB2 from IBM, etc.
A database administrator or a team of database administrators is a must in every organization with tons of data stored in their DBMS. These administrators are experts who work with other departments to store, manipulate and transmit data as per incoming requests. They however have less knowledge of other business operations and therefore all the other departments in a business must work in conjunction with the database department.
The level of dependency increases as the size of data and complexity of database increases. Thus, in order to mitigate dependency every single employee of an organization will have to master database technology and they would also need to own access to the database. This does not sound like an efficient suggestion. The other way round is to put into effect a software that administers the roles and responsibilities of every individual and also does the DBA tasks for everyone. Essentially, what DBAs do is collect the requirements from a department, then run a database query on database server which in turn returns either a message confirming the completion of given command or displays a record set of data and information, the DBA then sends it to the party who initiated the request. This task can be automated with the help of a software.
A Software may be designed and developed to do the job of a DBA, instead of sending requests to DBA, users can select from a list of available options of the tasks the software can do. The list of jobs done by the software can be designed as per the requests of the user, proposed at the beginning of software development. And if custom software is developed, new tasks, roles and permissions can be added, modified and deleted as and when required. This software would then display the message confirming task completion or record set of data and information as requested by the user. Simple custom software designed as per the needs of user can help an organization reap big rewards.
Databases are proven efficient and space-saving IT tool. The multitude of options available makes them even more desirable. The process of storing and working with data and information in a database is different from that of data stored in paper, files and folders. Database management requires experts who are specialized in working with a particular database tool. There are many database management systems abbreviated as DBMS. Some examples of DBMS are SQL Server from Microsoft, Oracle RDBMS, DB2 from IBM, etc.
A database administrator or a team of database administrators is a must in every organization with tons of data stored in their DBMS. These administrators are experts who work with other departments to store, manipulate and transmit data as per incoming requests. They however have less knowledge of other business operations and therefore all the other departments in a business must work in conjunction with the database department.
The level of dependency increases as the size of data and complexity of database increases. Thus, in order to mitigate dependency every single employee of an organization will have to master database technology and they would also need to own access to the database. This does not sound like an efficient suggestion. The other way round is to put into effect a software that administers the roles and responsibilities of every individual and also does the DBA tasks for everyone. Essentially, what DBAs do is collect the requirements from a department, then run a database query on database server which in turn returns either a message confirming the completion of given command or displays a record set of data and information, the DBA then sends it to the party who initiated the request. This task can be automated with the help of a software.
A Software may be designed and developed to do the job of a DBA, instead of sending requests to DBA, users can select from a list of available options of the tasks the software can do. The list of jobs done by the software can be designed as per the requests of the user, proposed at the beginning of software development. And if custom software is developed, new tasks, roles and permissions can be added, modified and deleted as and when required. This software would then display the message confirming task completion or record set of data and information as requested by the user. Simple custom software designed as per the needs of user can help an organization reap big rewards.
