How to Create Professional Mass Mailing Labels in Word
- 1). Open a new document in Microsoft Word. Select "Tools," "Letters and Mailings" and "Mail Merge" from the toolbar. The "Mail Merge" task pane opens.
- 2). Choose "Labels" from the task pane and click on "Next: Starting document."
- 3). Choose "Use the current document" and select "Label options." Pick your label size from the "Label Options" dialog box and click "OK."
- 4). Select "Next: Select recipients."
- 5). Choose "Use an existing list" and click on "Browse."
- 6). Find and double-click the file you want to use in the "Select Data Source" window and press "OK." Select all or specific recipients in the "Mail Merge Recipients" dialog box and click "OK." Your page will be populated with blank labels.
- 7). Click on "Next: Arrange your labels." Next, click on "More items..." The "Insert Merge Fields" dialog box opens.
- 8). Double-click on the fields you want to insert. They will be added to your page. Click on "Close."
- 9). Go to the first label on your page.
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Customize how you want the fields to appear on that label. You can insert a space between the first and last name fields and then click on the "Bold" button in the "Formatting" toolbar to bold them. You can place the title, address and city information on separate lines, and insert a comma and space after the city. - 11
Return to the task pane when you are finished. Then click on "Update all labels." - 12
Click on "Next: Preview your labels" and on "Next: Complete the merge." To print the labels for your mass mailing, place your labels in the printer. Click on "Print" and "OK." To merge the labels to another page, click on "Edit Individual Labels" instead. Press "OK."
