How to Calculate Lines in a Medical Transcription Report
- 1). Calculate lines based on the total number of visible characters only and divide by 65 to determine the total number of lines. This is the "visible black character line." Do not count formatting, spaces or returns. Do not count functions, such as spell check. The visual black character line eliminates any variability in counting lines, such as whether to count spaces, macros or hidden format codes, and is easily validated. Though recommended as an industry standard, this method is only in limited use.
- 2). Determine the number of characters in a medical transcription report by using the counting utility in your word processing program. Divide the number of characters by 65 to get a total number of lines for a report. This "65-character line" or "net line" method is widely used, though some companies may or may not count spaces, formatting or macros, and may use a different line length, which affects total number of lines. For example, a 70-character line length would result in fewer total lines.
- 3). Count the number of lines on a page, including partial lines. A "gross line" is any line with one or more characters on it. All lines are counted equally regardless of length. This counting method is impacted by font size, margin size and type size. Some companies may subtract a certain number of lines from the total to account for partial lines.
