How to Write a Legislative Letter
- 1). Use regular letter-size paper, in white or ivory, and, if possible, use a computer and a word processing program to generate the letter, using a simple font in a readable size, such as 12-point Arial or Times New Roman.
- 2). Put your contact details at the top center or top right of your letter. Include your name, mailing address, telephone number and e-mail address.
- 3). Give the letter a title, such as "Bill Number 1234 --- Ban on All Cell Phone Use by Drivers." Make this text bold.
- 4). Start the body of your letter with the salutation "Dear Senator Smith:" ending with a colon, not a comma. While your envelope should be addressed to "The Honorable John Smith" your salutation should address his title.
- 5). Write a brief paragraph explaining that you are a constituent of the legislator, since legislators pay most attention to those members of the public who can vote for or against them in future elections.
- 6). Write another paragraph specifically detailing why you are writing and your opinions on that subject. Give facts and examples in support of what you are saying. While it is tempting to share your feelings at length and give a lot of information, try to keep your letter short and to one page, so that it can be read easily. It is possible to convey a message briefly, yet in a very meaningful way. For example: "My son was using a pedestrian crossing when he was killed by a driver who was distracted and using a cell phone at the time. This has been painful to bear, and I want to spare other parents this tragic experience. Therefore, I am asking you to vote in support of a ban at next Wednesday's hearing on Bill Number 1234."
- 7). Finish your letter by indicating your willingness to speak to the legislator or provide additional information, if necessary. Sign off with "Sincerely," and sign your letter.