How to Backup Mail in Outlook
- 1). Insert a USB flash drive or SD card into your computer.
- 2). Go to the "File" menu and select "Import and Export." In Outlook 2010, go to "File," "Options" then click on "Advanced" and select "Export."
- 3). Click "Export to a file" and select "Next." Select "Personal Folder File (.pst)" and click "Next." Your .pst file should appear in a new window.
- 4). Click on the plus sign, or arrow, to expand the .pst file and reveal your mail folders.
- 5). Highlight the mail folder that you want to back up and put a check mark in the "Include Subfolders" box. Select the .pst file, on the topmost tier, to back up the whole .pst file. Click "next."
- 6). Click "Browse" and navigate to your SD or Flash drive. Click "OK."
- 7). Select how you would like to handle duplicates---your options are to replace duplicates, allow duplicates or to not export. Click "Finish."
- 8). Create an optional password, if prompted. Click "OK." Leave the password fields blank and click "OK" if you do not wish to set a password.
- 9). Let the export run then click "OK" to exit the "Options" screen. Export your .pst file, to the same location, at least once a week.
